Planning on attending the Pharmacy Education 2019 in Chicago this coming July? It’s going to be one of the best events of the year to network with colleagues as you learn about pharmacy education in the healthcare space. This annual event attracts thousands of attendees from across the nation.
If you’re attending this event, then it’s important to make a good impression. Since you’re traveling on business, you’re the face of your company. This means that you’ll have to prepare in advance and stay as organized as possible.
Being organized not only reflects positively on yourself but also your company. Here are five ways to prepare for your upcoming trip to Chicago.
Plan Your Trip Ahead of Time
You want to book your trip as soon as you know your travel plans. Since you know that you’ll be traveling to Chicago for a few days in July, you’ll want to make sure that your flight arrives at least a day before the event to allow time to decompress, prepare, and rest from your flight.
You should focus on getting good sleep and having a meal or two. During this time, you should also look at different hotels that are located near the summit.
While the hotel should be close to the event, it shouldn’t be any more than 45 minutes away from the airport. This will reduce commute time and ensure that you’ll arrive at the event on time.
Once the event is finished, you’ll want to get back home to your family to enjoy the rest of the summer with them. That means booking the earliest flight out possible.
Pack Well in Advance
In a perfect world, you should plan to pack at least two weeks in advance. This will help you stay prepared and focused for your upcoming trip. You’ll also make sure that you won’t forget anything. You’ll have enough time to think about what you want to pack and doublecheck that you haven’t forgotten anything.
This means that you should pack your emergency kit and toiletries as soon as possible. Keep them in your carry-on for easy access. You’ll also need business cards, important documents, files, and paperwork for the meetings you’ll be attending. Don’t forget to bring a notepad and pen with you for the event itself.
Choose a Resort that Has Your Interest in Mind
Some hotels offer a package deal where you can book a car rental, hotel, and flight together. But if you do your research, then you’ll find affordable hotels for separate bookings.
The Hyatt Regency Chicago not only has affordable accommodations, but they also have modern amenities for business travelers. It’s easily accessible to the Magnificent Mile and the Millennium Park, two prime locations you should take advantage of on your trip.
It’s one of the best convention hotels if you’re planning on hosting an event or having a business meeting while you’re there. You can also enjoy downtime in their spa, swimming pools, and private golf course.
The Hotel Chicago Downtown is another highly-rated hotel in the neighborhood. It boasts an upscale appearance and rooms to match; with notoriously comfortable beds, 55-inch televisions, and amazing views of the city, the Hotel Chicago Downtown is a great home base for your trip.
Get Your Itinerary Ready
If you’re not the one who’s planning the trip, then get a copy from whoever is. But if it’s all on you, then you should create the itinerary. There are mobile apps and online templates that allow you to easily create one for free.
You can even share it with your colleagues so they know where you’ll be and how to reach you. Once you have your itinerary in hand, you can come up with a plan for tackling the summit and making time for other activities.
Organize Important Documents
Don’t wait until the very last minute to gather all of your documents. You should have the following on you at all times, according to a Traveler’s Open Storybook:
- Cash, credit, or debit card
- Health insurance cards
- Frequent flyer cards and loyalty program cards
- Reservation details
- Travel insurance information
You should also make sure that your ID or driver’s license isn’t expired or won’t expire during your trip; you’ll have major issues making it back home. You should also let your bank know that you’ll be away on business, so they don’t assume fraudulent activity and freeze your funds. This can be easily avoided with a simple phone call.